Wexford Mustangs Hockey Association
Constitution and Bylaws
1968
(Revised July 30, 2003)
Comprising -
Bylaw number 1
Bylaw number 2
Bylaw number 3
Wexford Mustangs Hockey Association
Bylaw Number 1
A Bylaw relating generally to the affairs of the Wexford Mustangs Hockey Association.
Be it enacted as a bylaw of the Wexford Mustangs Hockey Association as follows:
1. OBJECT The objective of the Corporation shall be to foster, promote, and improve amateur hockey in the Borough of Scarborough, and in pursuance of the foregoing objective to operate a hockey league hereinafter and in the bylaws of the Corporation referred to as the league.
2. AIM The aim of the Corporation shall be to teach fair play and sportsmanship to the players in the league.
3. SEAL The seal, an impression whereof is stamped in the margin hereof, shall be the corporate seal of the Corporation.
4. BOARD OF DIRECTORS The affairs of the Corporation shall be managed by the Board of Directors, each of whom at the time of his/her election or within 10 days thereafter and throughout his/her term of office shall be a member of the Corporation. Each Director shall be elected to hold office until the first annual meeting after which he/she shall have been elected or until his/her successor shall have been duly elected and qualified. The whole Board shall be retired at each annual meeting, but shall be eligible for re-election if otherwise qualified. The election shall be by ballot. The members of the Corporation may, by resolution passed by at least two thirds of the votes cast at a general meeting of which notice specifying the intention to pass such resolution has been given, remove any Director before the expiration of his/her term in office, and may, by a majority of the votes cast at the meeting, elect any eligible person in his stead for the remainder of his/her term.
5. VACANCIES, Board of Directors Vacancies on the Board of Directors, however caused, may so long as a quorum of Directors remain in office, be filled by the Directors from among the qualified members of the Corporation, if they shall see fit to do so, otherwise vacancy shall be filled at the next annual meeting of the members at which the Directors for the ensuing year are elected, but if there is not a quorum of Directors, the remaining Directors shall forthwith call a meeting of the members to fill the vacancy. If the number of Directors is increased between terms, a vacancy or vacancies, to the number of the authorized increase, shall thereby deemed to have occurred, which may be filled in the manner above provided.
6. QUORUM AND MEETINGS, Board of Directors A majority of the Directors, shall form a quorum for the transaction of business. Directors meeting may be called by the President or the Vice President or by the secretary on direction of the President or Vice-President or by the secretary on direction in writing of two Directors. Notice of such meeting shall be deliver, telephoned or telegraphed to each Director not less than one day before the meeting is to take place. The declaration of the secretary or President or a statement in the minutes that notice has been given pursuant to this bylaw shall be sufficient and conclusive evidence of the giving of notice. The Board may appoint a day or days in any month or months for regular meetings at an hour to be named and of such regular meeting no notice need be sent. A Directors meeting may also be held, without notice, immediately following the annual meeting of the Corporation. The Directors may consider or transact any business either special or general at any meeting of the Board. Notwithstanding the foregoing any meeting of Directors may be held at any time without notice if all the Directors entitled to vote thereat are present in person or if not present waive notice at nay time of, or consent to at any time, any business may be transacted which the Corporation at any meeting of the Directors may transact. Meetings of the Board may be held at any place in Metropolitan Toronto.
7. VOTING, Board of Directors Questions arising at nay meeting of Directors shall be decided by a majority of votes. In the case of an equality of votes, the Chairman, in addition to his/her original vote shall have a second or casting vote. All votes at any such meeting shall be taken by ballot if so demanded by any Director present, but if no demand be made, the vote shall be in the usual way by assent or dissent. A declaration by the Chairperson that a resolution has been carried and an entry to the effect in the minutes shall be admissible in evidence as prima facie proof of the fact without proof of the number or proportion of votes recorded in favour of or against such resolution. In the absence of the President his/her duties may be performed by the Vice-President or such other Director as the Board may from time to time appoint for the purpose.
8. POWERS except as otherwise may be expressly stated from time to time in the governing provincial Statute(s), BYLAWS, or resolutions of the Directors or members of the Corporation, the Directors of the Corporation may administer the affairs of the Corporation in all things and make cause to be made for the Corporation, in its name, any kind of contract which the Corporation may lawfully enter into and, generally may exercise all such other powers and do all such other acts and things as the Corporation is by its charter or otherwise authorized to exercise and do. Without in any way derogating from the foregoing, the Directors are expressly empowered, from time to time, to purchase lease or otherwise acquire, alienate sell exchange or otherwise dispose of shares, stock rights warrants options and other securities, lands, buildings, ice surfaces, and facilities, and other property, movable or immovable, real or personal, or any right or interest therein owned by the Corporation, for such consideration and upon such terms and conditions as they may deem advisable.
9. REMUNERATION OF DIRECTORS the Directors shall receive no remuneration for acting as such.
10. The Board of Directors shall supervise the operation of the league. All officers, coaches, managers, committee chairmen, committees and committee members and representatives, unless otherwise expressly stated in this or other bylaws, shall be elected or appointed, as the case may be (subject to dismissal at any time for cause by the Board of Directors) annually by the Board of Directors as soon as practical after the annual meeting. At the termination of each annual meeting of the Corporation all officers, managers, committee chairmen, and committee members, committees and representatives, however elected or appointed, unless otherwise stated in this or other bylaws, shall automatically cease to hold such office or position, as the case may be, and each committee shall automatically be dissolved.
11. INDEMNITY OF DIRECTORS AND OFFICERS, COMMITTEE CHAIRMEN AND COMMITTEE MEMBERS
Every Director or officer of committee chairmen or committee member and his/her heirs, executors and administrators and estate and effects respectively, shall, from time to time and at all times, be indemnified and saved harmless out of funds of the Corporation, and from and against:
a) all costs, charges and expenses whatsoever which such director or committee Chairperson or committee member sustains or incurs in or about any action suit or proceeding which is brought, commenced or prosecuted and him/her, for in or in respect of any act, deed, matter or thing whatsoever, made, done or in relation to the affairs thereof;
b) All other costs, charges and expenses that he/she sustains or incurs in or about or in relation to the affairs thereof; except such costs, charges or expenses as are occasioned by his/her own willful neglect or default.
12. DIRCTORSHIP The directors shall from within their numbers elect fellow Directors to fill the following positions:
· President
· 1st Vice-President (SHA)
· 2nd Vice-President (HL)
· Secretary
· Treasurer
· Registrar
· Sponsor Chairman
13. OFFICERS AND COMMITTEES There shall be the following officers and committees and such other officers and committees as the Board of Directors may determine from time to time:
· Ways and means Chairman
· Equipment Chairman
· Tournament Chairman
· Board of Governors Committee
· House League Committee
· Referee-In-Chief
14. The President, 1st Vice-President, and 2nd Vice President shall be elected by the Board of Directors from among their numbers at the first meeting of the board after the annual election of such board of directors. This meeting must be held within 10 days of the date of the annual meeting. To be eligible for the office of Vice-President a candidate shall have served on the Board of Directors for a period of not less than 2 years. To be eligible for the office of President a candidate shall have served on the Board of Directors for a period of not less than 3 years, one year of which shall be the year immediately preceding his/her candidacy for office of President.
15. A director at any level may not coach, manage, or referee in any hockey league but may hold more than one office in the Wexford Mustangs Hockey Association.
16. DUTIES OF President
a) The President shall, when present, preside over at all meetings of the members of the Corporation and the board of directors. The present shall also be charged with the general management and supervision of the affairs and operations of the Corporation, subject to the bylaws and the power of the board to restrict the powers of the President in this regard at any time and from time to time. The President with the recording secretary or other officer appointed by the board for purpose shall sign all bylaws. During the absence or inability of the President, his/her duties and powers may be exercised by the 1st Vice President or in his/her absence, the 2nd Vice-President. If the 1st Vice-President, 2nd Vice-President or such other director as the board may from time to time appointed for the purpose exercises any duty or power, the absence or inability of the President shall be presumed with reference thereto.
b) The President or his/her designated representative shall be a member of all committees and shall be notified as to the time and place of such meeting.
c) He/she shall have the power, subject to the approval by the board, to replace any appointed officer or committee chairperson whom he/she feels is not fulfilling his/her duty, providing such person has had a hearing before the board of directors.
d) All appointments and decisions of the President are subject to the approval of the board.
e) He/she shall have such other powers and duties as may be conferred on him/her by the Board of Directors or as set out from time to time in the Corporations bylaws.
17. 1st Vice-President
a) He/she shall be an assistant to the President.
b) He/she shall fulfill all duties of the President in the absence of the President or in his/her inability to act on league matters.
c) He/she shall be responsible for the arranging ice time, practice time for all authorized Scarborough Hockey Association teams, working in conjunction with the 2nd Vice-President at all times.
d) He/she shall accept full responsibility for the operation of the competitive teams (Scarborough Hockey Association) under the direction of the board of directors.
e) He/she shall organize the appointed representatives and officers to ensure that each function as laid out under section 30 (competitive teams representatives and officers) be followed as and completed as stated in this section.
f) He/she shall meet with other representatives and officers of the competitive groups at least 10 days prior to the monthly meeting of the Board of Directors and will present a complete report to the Board of Director sat their annual meeting covering all phases of the competitive groups.
g) All appointments and decisions of the 1st Vice-President are subject to the approval of the board of directors.
h) Under the direction of the President will select sufficient coaches, managers and assistant coaches to cover each of the competitive teams for the forthcoming season. This must be done prior to the 15th of March of the current playing season. A complete list of names, addresses, phone numbers and series must be prepared and delivered to the corresponding secretary no later than one week prior to the annual meeting. Note: All coaches, managers, and trainers will be subject to the approval by the Board of Directors and it will not be necessary for the Board of Directors to give any reason for refusal to accept a coach, manger or trainer. Prior to March 1st of each season, he/she along with the President shall complete an evaluation report on each coach, manager and trainer under their jurisdiction and submit such report to the corresponding secretary by March 1st of the current playing season.
i) Under the direction of the present, will assist any coach upon request from such coach in the procurement of players. He/she shall be responsible to see that each player is properly registered with both the Metropolitan Toronto Hockey league and the Wexford Mustangs Hockey Association and further p5repare a list of the players on each team showing the team name, address and phone number. These completed lists will be given to the corresponding secretary no later than one week after request of the corresponding secretary.
j) He/she shall obtain team standings of Scarborough Hockey Association groups as often as possible and make copies of such information on a provided form which are to be distributed in the following manner:
· To The league statistician.
18. 2nd Vice-President
a) He/she shall be an assistant to the President.
b) He/she shall fulfill all duties of the 1st Vice-President in the absence of the 1st Vice-President or in his/her inability to act on league matters.
c) He/she shall be responsible for the arranging ice time, practice time for all authorized Scarborough Hockey Association teams, working in conjunction with the 1st Vice-President at all times.
d) He/she shall accept full responsibility for the operation of the competitive teams (Scarborough Hockey Association) under the direction of the board of directors.
e) He/she shall organize the appointed representatives and officers to ensure that each function as laid out below under house league committee is followed as and completed as laid out.
f) He/she shall determine the number of teams to be formed in each house league series for the forthcoming season.
g) He/she shall meet with the house league committee least 10 days prior to the monthly meeting of the Board of Directors and will present a complete report to the Board of Director sat their annual meeting covering all phases of the house league activities.
h) All appointments and decisions of the 2nd Vice-President are subject to the approval of the board of directors.
i) He/she shall be responsible for the purchase of all league sweaters, jackets as directed by the board of directors. All such purchase proposals must first be presented to the board in the form of 3 written quotations.
j) He/she shall be responsible for the distribution of all such league sweaters, jackets and sweater coats. All team sweaters will be crested under the direction of the sponsor chairperson.
HOUSE LEAGUE COMMITTEE
a) This committee shall consist of a director (other than the 2nd Vice-President) and be appointed by the board of directors, one to represent each series other than a series in which they coach or manage. Their duties shall be as follows:
b) They shall meet as least 10 days prior to the regular monthly meeting of the Board of Directors and such meetings will be chaired by the 2nd Vice-President. A copy of the minutes of such meetings must be forwarded to the President at least 5 days prior to the regular meeting of the board of directors.
c) They shall appoint one member of their committee to appear at each monthly Board of Directors meeting along with the chairperson. Such member will not have a vote at the meeting.
d) From among their numbers, the series representatives shall elect 5 members one to cover each of the following positions:
1. Coaches committee chairperson Who under the direction of the 2nd Vice-President, will select sufficient coaches to cover each house league teams for the forthcoming season, and must prepare a complete list of names, addresses, phone numbers, series and team names of each coach and manager and deliver to the corresponding secretary no later that 10 days prior to the first league game. Prior to the end of the current playing season, he/she along with the 2nd Vice-President shall complete and evaluation report on each coach and manager under their jurisdiction and submit such report to the corresponding secretary. Note: All coaches and managers will be subject to the approval of the board of directors.
2. Players Committee chairperson Who under the direction of the 2nd Vice-President, shall allocate players to each team using the evaluation sheets from the previous year and shall prepare a list of the players on each team showing names, addresses and phone number of each player which shall be supplied to the corresponding secretary no later than 10 days prior to the first league game. He/she will observe the first four practices and four games of each team and make such changes as necessary to ensure balance of teams in each series. This shall be done under the direction of the 2nd Vice-President.
3. Statistician He/she shall obtain from the timekeeper at the end of each days play, a copy of the game sheets for that day from which he/she will correlate the standing of each team, the leading scorers and leading goalies. Three copies of this information will be made on a provided form and distributed in the following manner:
· League web site
· To arena bulletin board
· Copy for own records.
4. Special Events Chairperson Shall arrange and run any and/or all Special events to be run by the house league. Eg. Special awards nights, supply publicity to assist in any such events. He/she shall co-operate with any other special events chairperson in any joint efforts taken on by the entire organization. All special events are subject to approval by the 2nd Vice-President. He/she shall recommend to the Board of Directors and person or persons whom he/she feels is worthy to receive recognition awards or citations.
5. All series representatives shall insure that all coaches in their respective series are supplied with an ample supply of evaluation forms, that are completely familiar with the use of such forms and that each coach supplies a completed evaluation form to his/her series representative no later than the twelfth scheduled game of each season. The series representative will then compare his evaluation with the respective coaches in his/her series and will then complete a final evaluation form on each team in his/her respective series. The completed form must be given to the secretary on later that the final regularly scheduled game of the current playing season.
6. A member of the board of governors shall be appointed by the Board of Directors as the head series representative.
7. It shall be the responsibility of the head series representative to notify the officer, director or board of governor of his/her upcoming house league duties. (It is suggested that this should be done once a week by calling the forthcoming weeks duty officers on the Sunday night prior to the duties). It is the responsibility of the person whose duty is listed on the duty roster to have an alternate director, board of governor or officer replace him/her if he/she is unable to attend his/her duty, however the head series representative must assure that such duty is covered.
8. It is the duty of each series representative to assist on any committee or with any job that is requested of him/her to ensure the continuing success of the Wexford Mustangs Hockey Association at all levels.
19. SECRETARY
a) He/she shall attend all meetings of the Board of Directors and record all facts and minutes of such meetings. Such minutes will be maintained in a book kept for this purpose and a copy of such minutes will be sent to each director, governor and officer in the league.
b) He/she shall be the custodian of the seal of the Corporation and all books, records, contracts and other documents belonging to the Corporation.
c) He/she shall carry on all correspondence and keep on file, copies of all outgoing and incoming correspondence.
d) He/she shall give all notices, bulletins etc. To directors, managers, coaches and any other members regarding any business pertaining to them.
e) He/she shall be responsible for the issuing, placing and receiving of all players contracts maintaining a complete listing of all players active in the league and ensuring that the players contracts shall clearly outline the responsibility of all parties.
f) He/she shall be responsible for maintaining an adequate supply of all stationery and ensue that every member of the league receive a league manual.
20. TREASURER
a) The treasurer, or person performing the usual duties of a treasurer shall keep full and accurate accounts of all receipts and disbursements of the Corporation in proper books of account and shall deposit all monies or other valuable effects in the name and to the credit of the Corporation in such bank or banks or trust company or trust companies as may from tine to time be designated by the board of directors. He/she shall disperse the funds of the Corporation under the direction of the board of directors, taking proper vouchers therefore and shall render to the Board of Directors whenever required of him/her, an account of all his/her transactions as treasurer, and of the financial position of the Corporation.
b) He/she shall submit a monthly statement for the guidance of the board, and shall be prepared to give a financial report at all regular meetings of members.
c) His/her records shall be audited annually, and he/she shall present an audited statement to the annual meeting.
d) He/she shall be one of the Corporations signing officers for all Corporation financial disbursements, together with either the President or a Vice-President.
e) The treasurer shall be fidelity bonded for a minimum amount of $10,000.00.Persons whom the directors may deem necessary from time to time shall also be bonded.
f) He/she shall obtain the necessary insurance policies to cover players equipment and public liability, such purchases being subject to approval of the Board of directors.
21. REGISTRAR The registrar shall obtain satisfactory proof of age for all players and register all players with affiliates, as may be required. He/she shall keep up to date the card file system on all players.
22. FINANCE CHAIRPERSON
a) He/she shall form a committee of no less than 3 directors or members of the board of governors, one of which must include the treasurer.
b) He/she shall obtain a summary budget from both the 1st and 2nd Vice-President and from this will formulate a proposed budget for presentation to the Board of Directors of the Wexford Mustangs Hockey Association at the first meeting of the season but no later than the month of September of each year. Such budget shall be for the hockey season following the meeting. Upon approval of the proposed budget, the finance chairperson will make any necessary changes and insure that all directors have a copy of the approved budget.
c) He/she shall ascertain that the provisions of the approved budget are adhered to.
23. WAYS AND MEANS CHAIRPERSON
a) He/she shall organize and run the annual fund raiser.
b) He/she shall organize and run all dances and any other social event within the league, in full cooperation with the special events chairperson within the respective groups.
c) He/she shall suggest further methods of raising money for the operation of the league if required.
24. TOURNAMENT CHAIRPERSON
a) He/she shall be responsible for the planning and complete operation of the Tournament that may be run by the Wexford Mustangs Hockey Association from time to time with the sanction of the board.
b) He/she shall receive all information pertaining to any tournament and will recommend to the board the tournaments he/she feels will coincide best with the league operation. Note: No tournaments will be entered without the express permission of the board of directors.
25. SPONSOR CHAIRPERSON
a) He/she shall be responsible for obtaining sponsors for all teams in the association at a rate which will be directed by the budget and ensure a satisfactory financial arrangement has been made with the sponsor thorough conclusion.
b) He/she shall issue monthly bulletins to all sponsors advising them of the team standings and league activities.
c) He/she shall ensure that contact has been made by the coach and/or manager with their sponsor by periodic spot checks of sponsors.
d) He/she shall obtain a sample description of sponsors crest or insignia to be shown on sweaters and assist the sweater chairperson wherever possible.
26. EQUIPMENT CHAIRPERSON
a) His/her duty shall be to obtain and keep in good repair all equipment owned by the Corporation and ensure that an ample supply of equipment be on hand at the arena during the playing season. Between seasons he/she shall ensure that all equipment is returned and properly stored.
b) An accurate record of all equipment must be maintained at all times and a complete report submitted to the Board of Directors annually indicating equipment presently in stock.
c) He/she shall allot to each team in the Wexford Mustangs Hockey Association a complete set of equipment provided by the Corporation ensuring that each piece is clearing marked (property of the Wexford Mustangs Hockey Association).
d) He/she shall purchase all equipment as may be required for the successful operation of the association from the Board of Directors on any item exceeding $50 in cost.
27. BOARD OF GOVENORS COMMITTEE Unless otherwise expressly stated in this or any other bylaw or any of the Corporations affairs, a reference to the board shall mean the Board of Directors of the Corporation and not the board of governors.
a) This committee shall consist of six persons, three of whom shall be past officers or past directors of the league. The function of the board of governors shall be to furnish such adVice as may be requested of it or by the Board of Directors and shall automatically be members of the Corporation in the event that at any time there is not a quorum of directors in the office. This committee shall be appointed at the first meeting of the board following its election, and the members of the board of governors shall be other than officers or directors of the league fro that year.
b) The Board of Directors shall submit the annual budget to the board of governors for its examination and advise in connection therewith with the advise and suggestions of the board of governors to be furnished to the board with respect to the said annual budget prior to the first meeting in September of each season. The board shall not be bound by any advise or suggestion and are not binding on the board but shall consider it.
c) No monies other than those provided for in the annual budget may be expended by the board without first having obtained the advise and suggestions of the board of governors, which advise and suggestions are not binding on the board but shall be considered by it.
d) In the event that the board of governors fails to give its report to the Board of Directors within ten days with respect to any matter referred to above or in any other way referred to it, then the Board of Directors shall be free to proceed without waiting for the report, adVice or suggestions, etc., of the board of governors.
28. REFEREE-IN-CHIEF His/her duties shall be:
a) Supervise the playing of all games.
b) Detail referees-in-charge of all games.
c) Appoint personnel as goal judges, timekeepers and any other personnel required for the running of the game. All such appointments are subject to the approval of the President.
d) To be advisor to the board in al matters pertaining to Rules and Regulations.
e) His/her interpretation of rules to be accepted as final.
f) He/she shall see that all game sheets are given to the recording secretary immediately after each days games.
g) He/she shall be responsible for the appointing of referee or officials which this league may be required to supply for any participated in with affiliate league.
29. All directors and appointed officers and committee chairperson shall keep an accurate record of all business within his/her or their charge and shall be prepared to make a report when called upon to do so.
30. COMMITTEES
a) Committees shall be formed to deal with matters of business pertaining to the operation of the league.
b) Each committee shall have a chairperson appointed by the board who shall be prepared to submit a report of his/her committee to each meeting of the board.
c) Each chairperson shall choose his/her committee from coaches, managers or other officials subject to the approval of the board.
d) Committees that deal with the disbursement of monies shall prepare a financial statement and reconcile with the league treasurer on completion of each project.
e) Committees shall obtain the approval of the board on all matters pertaining to their committee which may involve League policy and shall at all times be subject to the authority of the board to direct its actions notwithstanding anything to the contrary in this or any other bylaw.
f) Committees shall meet as often as may be required to perform the task detailed to them.
g) The chairperson of the committee may be replaced and/or dissolved by the board if it feels the task set out for the committee at nay time not being carried out fully.
31. DUTIES OF OTHER OFFICERS, COMMITTEE CHAIRPERSON AND COMMITTEES The duties of all other officers, committee chairpersons and committees of the Corporation shall be such as the terms of their engagement call for or the Board of Directors requires of them.
MEMBERSHIP
32. CLASSES OF MEMBERSHIP
a) There are two classes of membership in the Corporation, namely, honorary membership and ordinary membership.
b) Persons may be admitted to honorary membership in the Corporation by resolution of the board of directors, provided that such resolution shall not be effective until it has been confirmed by the members, in the general meeting.
c) Persons shall only be admitted to honorary membership if they contributed a great deal to the furtherance of the league.
d) Honorary members shall not be entitled to vote at, but shall be entitled to notice of, meetings of the members of the Corporation.
e) An Honorary member shall be appointed to such membership for life.
f) A person may be an honorary member and also an ordinary member at the same time.
g) Honorary members shall be entitled to participate equally with the ordinary members in any distribution of the property of the Corporation upon the dissolution of the Corporation.
h) Ordinary members shall be entitled to one vote per member at all meetings of members of the Corporation and they shall be entitled to participate equally with the honorary members in any distribution of the property of the Corporation upon dissolution of the Corporation.
i) Wherever there is a reference in this bylaw or any other bylaw, resolution or whenever otherwise in the affairs of the Corporation to a member or members, this shall mean and refer to only ordinary members and not to honorary members unless otherwise expressly stated.
33. Every coach, or manager, appointed by the Board of Directors shall thereby automatically be a member of the Corporation until the termination of the first annual meeting of the Corporation following any such appointment and immediately following the termination of the aforesaid annual meeting every said coach and manager shall automatically cease to be a member by resignation or otherwise in accordance with the provisions of the bylaws of the Corporation or resolution of the Board of Directors as may be in force or passed from time to time.
34. A person shall cease to be an honorary and / or ordinary member of the Corporation, as the case may be, in the event of his/her death.
35. Members, honorary and/or ordinary, may resign by resignation in writing which shall be effective upon acceptance thereof by the board of directors.
36. Upon any member other than a coach or manager ceasing to reside in the County of York in the province of Ontario, then such persons membership shall automatically cease and a resolution of the board declaring such person to be no longer a member for such cease shall be sufficient proof thereof.
37. Any person elected a director of the Corporation shall thereby automatically be a member of the Corporation, but upon such person ceasing to be a director of the Corporation, then such person shall automatically cease to be a member of the Corporation. An person now a director of the Corporation, shall automatically cease to be a member of the Corporation upon his/her ceasing to be a director of the Corporation.
38. Persons may be admitted to membership in the Corporation by resolution of the board of directors, provided that such resolution shall not be effective until it has been confirmed by the members, in general meeting.
39. Except in the case of the election of directors at which time all of the directors then in office retire, those persons who make up the committee of the Corporation called the board of governors shall automatically be members of the Corporation in the event that at any time there is not a quorum of the directors in the office.
ANNUAL AND OTHER MEETINGS OF MEMBERS -
40. The annual meeting and any meeting of the members shall be held in such place in Ontario as the Board of Directors may determine and on such day as the said directors shall appoint, except that the annual meeting shall be held approximately the first week of May.
41. At least three meetings of members shall be held during each hockey season in addition to the annual meeting at which meetings all coaches, managers and directors are expected to attend with the purpose of each meeting being in addition to any other business, if any, to discuss any item of interest pertaining to the running of the league.
42. A quorum shall be required at all meetings of members and a quorum at any meeting of members shall consist of not less that ten members.
43. ERROR OR OMMISSION IN NOTICE
No error or omission in giving or waiver of notice of any annual or general or any other meeting or any adjourned meeting, whether annual or general, of members of the Corporation shall invalidate such meeting or make void any proceedings taken thereat and any member may at any time waive notice of any such meeting may ratify, approve and confirm any or all proceedings taken or has thereat, For the purpose of sending notice to any member, director or officer for any meeting or otherwise, the address of any member, director or officer shall be (a) his last address recorded on the books of the Corporation, or, (b) if no address appears to be recorded, then such other address as may be know to the Corporation.
44. ADJOURNMENTS
Any meetings of the Corporation or of the directors may be adjourned any time and from time to time and such business may be transacted at the original meeting from which such adjournment took place. No notice shall be required of any such adjournment. Such adjournment may be made notwithstanding that no quorum is present.
45. VOTING -
At all meetings of members every question shall be decided by a majority of the votes of the members present in person unless otherwise required by the bylaws of the Corporation, or bylaw. Every question shall be decided in the first instance by a show of hands unless a poll be demanded by any member. Upon a show of hands, every member having voting rights shall have one vote, and unless a poll be demanded a declaration by the Chairperson that a resolution has been carried or not carried and an entry to that effect in the minutes of the Corporation shall be admissible in evidence as prima facie proof of the fact without proof of the number or proportion of the votes accorded in favour of or against such resolution. The demand for a poll may be withdrawn, but if a poll be demanded and not withdrawn the question shall be decided by a majority of votes given by the members present in person and such poll shall be taken by ballot and the result of such poll shall be deemed the decision of the Corporation in general meeting upon the matter in question. I the case of the equality of votes at any general meeting, whether upon a show of hands or at a poll, the Chairperson shall be entitled to a second, or casting vote.
46. NOTICE OF MEETINGS No public notice nor advertisement of members meetings, annual or general, shall be required but notice of the time and place of every such meeting shall be given to each member by personal delivery to such member or to such member or to such members address as provided for in clause ?? of this bylaw or by sending the notice by prepaid mail or telegram, at least fourteen days before the time fixed for the holding of such meetings: provided that any meeting of members may be held at any time to, such meeting being, or having been held, and at any such meeting any business may be transacted which the Corporation at any meeting of the members may transact.
47. ANNUAL MEETINGS A full report of the previous years activities shall be given to all of the members at this meeting. Prior to the annual meeting, the Board of Directors shall appoint a nominating committee, which shall present to the annual meeting a list of persons for nomination to the Board of Directors for the next year. Nominations will also be accepted from the floor. Nominations from the floor for a person whom is not present at the meeting shall be supported by a letter from the nominee indicating his/her willingness to accept. All voting for the directors shall be done by ballot at this meeting. At the annual meeting members may make recommendations which shall be passed on to the newly elected Board of Directors naming suggested persons for holding any office in the Corporation or chairing any committee. Such recommendations shall be forwarded to the newly elected Board of Directors for its information, but shall in no way be binding upon the board of directors.
At every annual meeting in addition to any other business that may be transacted, the following shall be considered.
· Reading of the minutes of the last annual meeting;
· Presidents address;
· Correspondence;
· Secretarys report;
· Financial statements and auditors report;
· Amendments;
· General business;
· Elections of directors;
· Appointment of auditor;
The Board of Directors or the President of Vice-Presidents shall have power to call at any time a general, special or other meeting of the members of the Corporation and shall have power likewise to call the annual meeting of the members.
48. Bylaw#1 of the Corporation passed on the 21st day of February 1963, be and the same is repealed.
ENACTED AND PASSED by the directors this 9th day of April 1968.
WITNESS the corporate seal of the Corporation.
___________________________ _______________________________
President Secretary
WEXFORD MUSTANGS HOCKEY ASSOCIATION
Bylaw No. 2
A Bylaw respecting the borrowing of money, the issuing of securities and the securing
of liabilities by Wexford Mustangs Hockey Association.
BE IT ENACTED as a Bylaw of WEXFORD MUSTANGS Hockey Association, (herein
referred to as the Corporation) as follows:
1. The directors of the Corporation may from time to time
a) Borrow money on the credit of the Corporation:
b) Issue, sell or pledge securities (including bonds, debentures, debenture stock or other like liabilities) OF THE CORPORATION;
c) CHARGE, MORTGAGE, HYPOTHECATE OR PLEDGE ALL OR NAY OF THE REAL OR PERSONAL PROPERTY OF THE CORPORATION, INCLUDING BOOK DEBTS AND UNPAID CALLS, RIGHTS, POWERS, FRANCHISES AND UNDERTAKING TO SECURE ANY SECURITIES or any borrowed, or other debt, or any other obligation or liability of the Corporation;
d) Give indemnities to any director or other person who has undertaken or is about to undertake any liability on behalf of the Corporation or any Corporation controlled by it, and secure any such director or other persons against loss by giving him by way of security or mortgage or charge upon the whole or any part of the real and personal property, undertaking and right of the Corporation;
2. The directors may from time to time authorize any director or directors, officer or officers, employee of the Corporation, or other person or persons, whether connected with the Corporation, or not, to make arrangements with reference to the monies borrowed or to be borrowed as aforesaid, and as to the terms and conditions of the loan thereof, and as to the securities for any monies borrowed or remaining due by the Corporation as the directors of the Corporation may authorize, and generally to manage, transact and settle the borrowing of money by
3. The directors may from time to time authorize any director or directors, officer or officers employee of the Corporation or other person or persons, whether connected with the Corporation or not, to sign, execute and deliver on behalf of the Corporation all mortgages, agreements, promises and other documents necessary or desirable for the purposes aforesaid, and to draw, make, accept, endorse, execute and issue cheques, promissory notes, bills of exchange, bills of lading and other negotiable or transferable instruments, and the same and all renewals thereof or substitutions therefore so signed shall be binding upon the Corporation.
ENACTED AND PASSED by the directors this 9th day of April 1968.
WITNESS the seal of the Corporation.
___________________ ______________________
President Secretary
WEXFORD MUSTANGS HOCKEY ASSOCIATION
BYLAW NO. 3
A bylaw relating to the operation of the league
Be it enacted as a bylaw of the Corporation as follows:
1. Age groupings and playing rules shall be those in effect with Canadian Amateur hockey Association as amended by the Metropolitan Toronto Hockey League, unless it is decided by the majority vote of the Board of Directors to alter them in the best interests of the League.
2. The number of series to be played each season shall be decided by the Board of directors.
3. All house league teams will be comprised of no more than sixteen players, and all players to have equal ice time. The Board of Directors will enforce this rule as it sees fit.
4. All players must sign contracts, which are legal and binding, and no release will be given without a resolution of the Beard of Directors. Said contracts must contain a clause exonerating the Corporation, its directors and members from all liability arising from accident or injury, however caused.
5. All sponsors shall be signed to a contract setting out clearly the responsibilities of both parties.
6. Birth certificates must be Register-Generals certificate of the Province of birth, or other proofs as may be satisfactory to the Corporation, and its affiliates. No player may play in a regular league game until he/she has furnished satisfactory proof of age. The Registrar shall notify the President and coach of all suspensions because of failure to comply with this clause.
7. By law, the President may suspend any coach or manager for conduct that is in the opinion is not in the best interests of the league. Such action to be dealt with at a called Board of Directors meeting within seven days of suspension.
8. Player suspensions may be made by the President, at any time for just causes, to be effective immediately notification is given, and until a hearing is held by the Board of Directors within seven (7) days of suspension. Such notices of suspension shall be given affiliates and the league shall honour suspensions of such affiliates.
9. Game protests must be made to the Recording Secretary in writing within forty-eight hours of completion of the protested game. No protest that deals with a decision of a referee will be accepted.
10. Transfers within the House League must have the approval of the House League Committee.
11. Team managers shall be responsible to see that injured players receive medical attention and that the injury is reported immediately to the Corresponding Secretary. The manager shall fill out the approved medical form in DUPILICATE and obtain all bills concerning the injury involved and forward same, without delay for claim. Only claims handled in the above manner will be honoured.
12. Team coaches shall be responsible for all league equipment in the teams possession, and shall see that it is maintained in good condition. They shall be responsible to ensure return of equipment as soon as the last game is played.
13. Team officials will be at all times conduct themselves in an exemplary manner, and will NOT carry on arguments or displays of bad feelings in front of any team. Drinking while in charge of a team will NOT be tolerated.
14. Rooms and players benches or out-of-bounds, except those connected with that team. This also applies to Officials dressing rooms.
15. Team officials will at all times insist on quiet orderly conduct on the part of players and may inflict suspensions of not more than one game on players who do not obey instructions regarding conduct. Players suspended in this manner shall be reported to the President in writing at the time of the suspension.
Bylaw # 3 of the Corporation, passed on the 21st day of February 1963 be and the same is repealed.
ENACTED AND PASSED by the Directors this 9th day of April 1968.
WITNESS the Corporate seal of the Corporation.
________________________ ______________________
President Secretary
